Fundraising and Donor Privacy Policies & Procedures

Introduction

H3 Foundation is a non profit organization committed to the empower the weaker section of Society. All donations solicited on behalf of the trust shall be used to further this mission and follow the policies and procedures outlined below

Fundraising Policy

Funds shall be solicited in a respectful manner and without pressure. All third parties not directly affiliated with H3 Foundation who wish to solicit funds on behalf of the agency must acquire written permission from the H3 Foundation development office prior to beginning any fundraising activities. Donor-designated restrictions on contributions shall be honoured. H3 Foundation is a non-profit organization registered under The Andhra Pradesh Trusts Act, 1950 and contributions made to the trust are tax exempted to the fullest extent of the law. Written tax receipts shall be issued for all donations. At the beginning of each calendar year H3 Foundation shall provide its donors with written documentation of all tax deductible gifts received during the prior calendar year.

Fundraising Procedures

Upon receipt, all monetary donations shall be forwarded to the accounting department for coding and recording purposes. After funds have been accounted for by the appropriate accounting staff, a written transmittal, check copies, cash receipts, and any other correspondence accompanying the donation shall be circulated through the development department. Donations are acknowledged by the development department. All monetary donations are recorded and deposited according to accounting procedures. All donor-designated restrictions shall be communicated to the accounting department so that they may be recorded and governed appropriately. All requests for donors to remain anonymous shall be honoured by flagging the gift in the donor database as appropriate. All in-kind gifts that are accepted by H3 Foundation shall be recorded and acknowledged according to development and accounting procedures

Donor Privacy Policy

Any information supplied to H3 Foundation by donors will be used solely to fulfil their donation and shall not be shared for any reason unless permission is granted by the donor to share such information. All requests to remain anonymous shall be honoured. H3 Foundation does not sell or share donor lists. Donors who supply H3 Foundation with their postal address or email address may be contacted periodically for solicitation purposes and/or with information regarding upcoming events. All donors have the option of being placed on a “once-a-year” mailing list which grants H3 Foundation permission to contact them only once per year. Donors may request to be permanently removed from H3 Foundation’s mailing list by contacting us via email, phone or postal mail. All requests to be removed from H3 Foundation’s mailing list shall be honoured. Donors who supply H3 Foundation with their telephone number shall only be contacted by telephone regarding donations they have made.